The Procurement of Software and Hardware Project team recently reported to the OneIT Operations Team on the status of its four subprojects. Two subprojects are complete, and two are in progress.
The team completed a VDI (virtual desktop infrastructure) cost analysis, concluding that the scales tip strongly in favor of the current model. Based on financial considerations alone, the current $800 price for a typical PC is a better deal. With Purchasing, the team completed its strategic sourcing initiative—seeking input on and standardizing Dell configurations, and negotiating the best possible price.
Good progress has been made in a subproject to centralize and improve procurement of IT. Each new software request is reviewed for accessibility, cost, legal (license) issues, and security. Goals of the process transformation include increasing efficiency and ensuring that requestors know where in the process their request is at. An electronic workflow process is being developed so that the status of each request is clear, and so that the request can move through its approvals in parallel, avoiding bottlenecks. The system should be operational by summer, after initial testing and gathering stakeholder feedback.
The team will continue work on its fourth subproject, developing and implementing a process to give the university CIO oversight of IT-related purchases. CIO approval can be built into the electronic workflow process for approving purchases. Criteria for purchases requiring CIO review will be defined.