April 29, 2015
We continue to make good progress on OneIT implementation planning, and have several items to share. Kickoff Meetings: The Program Office met with all OneIT project leaders and managers to discuss project framework and review project planning templates. Teams were asked to prepare the first two deliverables: a draft project charter, and a list of stakeholders. Project Charters: First drafts of charters for seven of the projects are expected the week of April 27, and the remainder during the week of May 4. A review period will follow as input from the OneIT Steering Committee, IT leaders, and the IT community is gathered. Charters will be finalized in early June. Project-Management Workshops: Also on the week of May 4, OneIT project leaders/managers and other campus IT leaders will take part in a project-management workshop. Topics will include: change-management, project planning/scheduling, communication, project execution, monitoring, team building, and leadership. This will help to convey processes, clarify expectations, and ensure consistency across OneIT projects. Savings Tracking: A mechanism for tracking savings realized through OneIT initiatives is in development. OneIT leaders will soon begin collecting and compiling data for FY2015. Retirements: 18 UI IT professionals were approved for early retirement. Some of those positions will be rehired, but the early retirements will be helpful in achieving savings goals.